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Photos and other varieties of attachments have the right to vary in size. Plenty of email systems, including Gmail, Yahoo, and also Exchange border the dimension of email messages you deserve to send. If you"re concerned around the size of your email messages or if you"ve obtained a message that your email is too huge to send, there room several actions you deserve to take to minimize the size of the fastened pictures and also other documents. 

In addition to restricting the dimension of individual messages, part email systems put a lid on the total size of her mailbox. Because each blog post you send is stored in your sent Items folder, reducing the dimension of attachments have the right to also assist keep your mailbox dimension small. 


Newer versionsOffice 2010 - 2013Office 2007

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Insert and resize pictures in the body of an e-mail message

Insert a picture

To insert a snapshot in the human body of your email message, location your cursor in the human body of the email message, pick the Insert menu, and also then select Pictures native the Illustrations team on the Ribbon. 

If the photo looks too large (or too small), you can use the sizing handle on the picture to resize the image. 

Resize a picture

You can adjust the visible size of the picture; because that example, exactly how much of the display screen it bring away up, without changing the file size or resolution the the picture. This, however, will not shrink the full size of the email message you"re sending. 

Click or madness the snapshot to screen a little circular sizing handle at each edge of the picture.

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Click (or press and also hold) among handles, then traction the sizing handle toward the center to alleviate the dimension of the photo or far from the center to rise the dimension of the image.


Tip: There are additional sizing handles in the center of every side of the picture. If you want to preserve the picture"s proportions, only use the sizing handles in the corners. Utilizing the handle in the facility of every side will certainly distort the picture.


Resize a picture to exact dimensions

Select the snapshot you desire to resize.

On the Format tab, in the Size group, go into the compelled height. The width changes instantly to stay in proportion to the height.

If you desire to readjust the height and also width separately, clean the Lock aspect ratio check box prior to you readjust the required height or width in action 2.

Compress pictures to reduce document size

Compressing a picture maintains the height and also width that the picture, yet reduces the resolution. Reduced resolution pictures have actually a smaller record size.

Select the snapshot or photos you must reduce.

Under Picture Tools on the Format tab, select Compress Pictures

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from the Adjust group. Relying on your screen resolution, you may only check out the Compress photos icon.

Select the compression and also resolution choices and then choose OK. For images that won"t be printed, net (150 ppi) is the most usual resolution.


Important: Compressing a snapshot to reduce the dimension of the file changes the lot of detail retained in the source picture. This means that after ~ compression, the picture can look different than before it was compressed. 


Attach a photo to your email message and also resize it

When you connect a snapshot as a file, the snapshot won"t display directly in the human body of the email message. Instead, an icon of the snapshot will appear under the post subject. For photo files, you"ll also see a little preview that the photo along with the name and size the the file. 

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If the snapshot attachment is as well large, you can tell Outlook come resize the picture for you once you send the message. 

Select File. 

If your photo is large, you"ll check out this message: some recipients might not obtain this message because of picture attachments. Resizing huge images may aid the message acquire delivered. Resized pictures will be a preferably of 1024x768 pixels. 

Select Resize big images when I send this message.

Select the left arrowhead at the optimal left edge of the display to return to your message. Compose your message, and when you select Send, all snapshot attachments will be automatically resized. 


Note: If you embed the picture in the blog post body — the snapshot appears in the message — by making use of the Picture command in the Illustrations group, the picture attachment resize function is not available.


Attach and also reduce the dimension of non-picture attachments

Documents, spreadsheets, PDF files, and other types of documents can vary significantly in size. There are several approaches you deserve to use to store the size of your email messages and attachments small when sending these files.


Note: For an ext information particular to reducing picture files, check out the section Insert and also resize images in the body of an email message.


Send a link to the file

In your email message, choose Attach File indigenous the ribbon.

Select her file. 

If the paper is currently stored top top OneDrive, OneDrive for Business, or a SharePoint site, friend can select Send a link. This attaches a shortcut to the paper to your email message, no the paper itself. Recipients can open the shortcut and also download or open up the file.

Copy a sharing attach from another cloud storage service

Most cloud storage services such as Dropbox or Google Drive allow you to get a shareable connect to her file. Watch their aid files for an ext information on how to obtain a sharing link. As soon as you have a sharing link, paste it in the body of your email message.

Compress your files prior to sending

Most records can it is in compressed into a zip file to alleviate their size. Windows permits you come create and open zip papers without any additional software. 

Navigate come the folder that contains the file you desire to send.

Select a file. To pick multiple files, press and hold CTRL as you click every file.

Right-click the selection, select Send come > Compressed (zipped) Folder.

This creates a brand-new zip record that includes the document or documents you selected in step 2. The name of the zip record is chosen instantly from the name of the original file. 

Either return to your email message and choose Attach File indigenous the ribbon, or right-click the brand-new zip file, choose Send To > Mail Recipient to open a brand-new email blog post with the document already attached. 


Insert a picture

To insert a picture in the human body of your email message, ar your cursor in the human body of the email message, choose the Insert menu, and also then pick Pictures native the Illustrations team on the Ribbon. 

If the picture looks too big (or also small), you can use the sizing handles on the snapshot to resize the image. 

Resize a picture

You can change the visible size of the picture, e.g., exactly how much the the screen it take away up, without an altering the record size or resolution that the picture. This, however, will certainly not shrink the full size that the email message you"re sending. 

Click or insanity the picture to display screen a small circular sizing handle at each corner of the picture.

Click (or press and also hold) among handles, then drag the sizing handle toward the facility to mitigate the dimension of the picture or far from the facility to increase the size of the image.


Tip: There are extr sizing handles in the center of every side that the picture. If you want to preserve the picture"s proportions, only use the sizing handles in the corners. Utilizing the handles in the facility of every side will distort the picture.


Resize a picture to specific dimensions

Select the picture you desire to resize.

On the Format tab, in the Size group, get in the forced height. The broad changes instantly to continue to be in proportion come the height.

If you want to adjust the height and also width separately, clear the Lock facet ratio inspect box before you change the required height or broad in step 2.

Compress photos to reduce document size

Compressing a snapshot maintains the height and width that the picture, however reduces the resolution. Reduced resolution pictures have actually a smaller document size.

Select the snapshot or pictures you have to reduce.

Under Picture Tools on the Format tab, choose Compress Pictures indigenous the Adjust group. Depending on your display resolution, you might only watch the Compress images icon.

Select the compression and also resolution alternatives and then select OK. For photos that won"t be printed, internet (150 ppi) is the most typical resolution.


Important: Compressing a picture to alleviate the size of the record changes the lot of information retained in the resource picture. This method that after compression, the picture can look various than prior to it was compressed. 


When you connect a photo as a file, the photo won"t display straight in the human body of the email message. Instead, an icon of the photo will appear under the article subject.

If the picture attachment is too large, you can tell Outlook come resize the photo for you once you send the message. 

Select File. 

If your picture is large, you"ll see this message: some recipients might not receive this message since of photo attachments. Resizing huge images may help the message acquire delivered. Resized images will be a best of 1024x768 pixels. 

Select Resize large images as soon as I send this message.

Select the left arrowhead at the top left corner of the screen to go back to your message. Write your message, and when you select Send, all photo attachments will be instantly resized. 


Note: If girlfriend embed the picture in the blog post body — the snapshot appears in the message — by making use of the Picture command in the Illustrations group, the image attachment resize feature is not available.


Documents, spreadsheets, PDF files, and other types of papers can vary considerably in size. There are several methods you can use to save the size of your email messages and attachments little when sending these files.

Copy a sharing connect from a cloud warehouse service

Most cloud storage solutions such together OneDrive, OneDrive for Business, Dropbox or Google Drive enable you to acquire a shareable link to her file.

For OneDrive or OneDrive for Business, check out Share OneDrive files and folders. For various other cloud storage solutions, watch the service"s help files for an ext information on how to achieve a sharing link. Once you have a sharing link, dough it in the body of your email message.

Compress your files prior to sending

Most papers can be compressed into a zip file to reduce their size. Windows allows you to create and also open zip records without any additional software. 

Navigate to the folder that contains the paper you want to send.

Select a file. To select multiple files, press and hold CTRL together you click every file.

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Right-click the selection, select Send to > Compressed (zipped) Folder.

This creates a new zip document that contains the document or documents you selected in action 2. The name of the zip paper is chosen automatically from the surname of the original file. 

Either go back to your email message and also choose Attach File indigenous the ribbon, or right-click the new zip file, pick Send To > Mail Recipient to open a new email blog post with the file already attached.