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Whetheryou"re sharing photos, reports, or various other documents--sending attachments throughMicrosoft Outlook email is a convenient method to get records to others. Yet if youtry to email huge files using Outlook email you could run into trouble. That"sbecause there"s a default Outlook document size limit.

You are watching: How to send zip files in outlook

Whatis the border for an Outlook email attachment? The email mechanism defaults to 20MB. If you shot to send a larger paper or a team of records totaling much more than 20MB, you"ll most likely receive one error message. Fortunately,there are ways to get around the Outlook paper size border if you understand what todo.

In this tutorial, we"ll examine the Outlook attachments sizelimit closely. You"ll learn the basics of sending Outlook email attachments.And we"ll discuss workarounds for just how to email really large files making use of MSOutlook.

How come Email large Files in Outlook (Video)

Startwith the quick video clip screencast listed below or dig into the composed tutorialinstructions the follow. Learn how to job-related with Outlook attachments and zipyour papers are re-superstructure them v Microsoft OneDrive.


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Now let"s take a closer look at at exactly how to email big files using Outlook:

1. How to affix a document to ms Outlook

Beforeyou have the right to attach huge files to her MS Outlook emails, you need to understandthe basics of attaching a record to a message. Let’s evaluation that process:

Step1. Develop a new Message

Tostart, open up Microsoft Outlook and also createa new message:

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Create a new message in Microsoft Outlook.

Type the text of your Outlook email message. You nowready to attach a file.

Step2. Affix the File

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Find the record you desire to connect to her email.

Clickon the document you desire to affix to your email to choose it. Climate click the Insert button. The record is attached tothe email. You’ll check out the document beneath the email subject line (in this case, athumbnail of the photograph I attached):

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An Outlook email through an attached file.

Step3. Send the Message

Onceyou’ve enclosed the file, review the text of your post carefully. Then clickthe Send switch on the left to sendyour message.

2. How to address Large record Attachments in multiple sclerosis Outlook

Whileit’s easy to affix a record to an multiple sclerosis Outlook message, there"s an attachmentsize border of 20 MB. If friend exceed the Microsoft Outlook attachment size limit,you’ll gain an error message:

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If the total file size of all the documents you"ve attached come your email exceed the attachment file size limit, you"ll acquire an error.

Theattachment file size border is cumulative. So, in the instance above, the errormessage shows up when one additional record is being attached. Even though nobody ofthe papers attached exceed the limitation by themselves, they full over 18 MB.The additional document is one more 4 MB—making the full attachments over 22 MB.

Inaddition come the Microsoft Outlook attachment file size limit, it’s necessary toremember that part mail providers have a border on the dimension of attachments theirsystem will receive. So, if her email has a big attachment (or multipleattachments), her message may not it is in delivered.

Thereare several methods to get around Outlook attachment file size limitations, including:

Usingautomatic resizing. Outlook offers automatic resizing for imageattachments. As a zip file. Zip records are especially useful if you"ve got more than one paper to send. Through Microsoft OneDrive. Microsoft supplies cloud storage to anyone v aMicrosoft account.

Hereare indict on exactly how to usage each of this methods:

Method1. Use the Outlook automatic Resizing

Ifyou"re making use of image file attachments, you have the right to use Microsoft Outlook’s automaticresizing feature to mitigate the size of the image. To use the feature, click theFile tab top top the top left the yourmessage window. You’ll watch the adhering to screen:

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You can immediately resize big image documents in ms Outlook.

Clickthe toggle button to the left of the Resizelarge photos when ns send this article to have actually Outlook immediately resizeyour picture files.

Note: The image documents are resized as soon as you clickthe Send button. So, in the exampleabove you still wouldn’t be able to include the added file.

Toget one idea of how much the photo sizes to be reduced, this is a look at the sentmessage:

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Outlook has resized the photos attached to this email.

together you deserve to see, also the largest paper which to be 5 MB,Regional (6).jpg, is now only 284 KB (.277 MB).

The automatically resizing feature only works whenthe photo photos are attached to your email message and also sent. If you’ve embedded theimages right into your message, they can not be resized making use of this method. So, you won"t be able to send a large image record with this method. However it can reduce the dimension of the photos you"re sending, which boosts the likelihood that they"ll be welcomed by the recipient"s email system.

Method 2. Zip file Attachments come Combine and also Compress Them

Outlook’sautomatic resizing attribute is very useful, yet it won’t job-related for some varieties offiles. Because that example, mean you had actually a large spreadsheet or other big documentyou want to send by email. The resizing attribute wouldn"t work. Video clip files space another kind of record thatfrequently exceed the Outlook email attachment limit, however that can"t it is in resized using the resizing feature.

Theanswer the answer because that these large paper types is come compress them utilizing a zip record before you attach them to her Outlook email. A zip file can also combine multiple files into a singlefile.

Creatingthe zip paper automatically compresses your files, but it isn’t beneficial for filetypes that are already compressed. For example, .jpg—a well-known image format—isalready in a reasonably compressed state. So, zipping records of this kind won’treduce the dimension much.

Whenthe recipient receives the zip file, they simply extract the documents from the zipfile. Let’s obtain started. In this example, I’ll display you just how to email large files the this kind through Outlook email.

Step 1. Develop a Zip File

Thefirst point you need to do come is zip your huge files. Walk to Windows document Explorer and find the files youwant to zip. Usage CTRL+Shift toselect multiple files. Here’s an instance of selected files:

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Select the documents you want to zip increase in File Explorer.

In this example, I"m using huge video files. Notification thattogether the selected files are slightly end the 20 MB limit. Right-click on theselected files to bring up a pop-up menu:

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You can compress large files v the home windows Zip feature.

Goto Send come > Compressed (zipped)folder. The system automatically creates a zipped document containing every thefiles you selected:

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The compressed zip record contains each of the initial files.

Noticethat the zip file size is smaller sized than the combined total of the originalfiles. If girlfriend want, you can now rename this file 

Step2. Attach the Zip record to your Outlook Email

Onceyou’ve produced your zip file, girlfriend can affix it come an Outlook email messageusing the procedures to send an attached record that I explained earlier. Once you"re ready, click the Send button.

Step3. Extract the files from the Zip File

Onceyour recipient has actually received the email with an attached zip file, castle simplyneed come extract the files. It’s straightforward if you know what to do. Here’s an emailwith an enclosed zip file:

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After you"ve created a zip paper you can connect the compressed record to an Outlook email.

To accessibility the documents in a zip file from a obtained Outlook email, click the down arrowat the appropriate of the file. Select the SaveAs option:

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Start by conserving the zipped record to your computer.

Savethe zip document to the folder on your computer system where you desire to save it. Next,use Windows record Explorer tonavigate come the folder whereby you’ve stored the zip file. Click the document toselect it. Climate right-click to lug up the pop-up menu:

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After you"ve conserved the zip file, you have the right to extract the records it contains.

Select the ExtractAll food selection option.

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Choose a folder place to save the extracted files.

Choosethe place for the extract files and click the Extract button. The papers are extracted to your selected location.

Method3. Send the document Through a Cloud Service

Youcan also put a large record in a cloud warehouse area and then re-superstructure it. Commoncloud warehouse services incorporate Dropbox,GoogleDrive, and also OneDrive.

OneDriveis Microsoft’s cloud storage area. It’s constructed into Windows. If you"ve got a Microsoftaccount, you have the right to store up to 15 GB on your totally free OneDrive account. Friend can find OneDrivein her Windows file Explorer (notice the icon that looks favor a cloud):

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OneDrive is Microsoft"s cloud warehouse area.Step 1. Copy Your files to OneDrive

Let’sexamine exactly how to share huge files making use of Microsoft OneDrive. In the exampleabove, I’ve already created a couple of folders, consisting of one dubbed Shared Files. Come share the filesthrough OneDrive, I open two instances of File Explorer on mine PC. Ns click onthe documents I desire to share to pick them and also then drag them into the OneDrivefolder:

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You can drag the selected papers into a OneDrive folder.Step2. Get the sharing Link

Oncethe records are in the folder you desire share, right-click ~ above the folder name tobring up a pop-up menu. Choose MoreOneDrive share Options. The OneDrive window opens through the Share ‘Shared Files’ dialog box: 

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Insert the copied link into her Outlook email to re-superstructure the huge video files.

You’llsee a range of methods to re-superstructure the papers in your folder, including throughsocial media. Come share the documents through Microsoft Outlook, click the Copy button to copy the link shown tothe clipboard.

Step3. Add the attach to one Outlook Message

OpenMicrosoft Outlook and also create a new message. Press CTRL+V to dough the link into your email message:

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The recipient deserve to click the link to access the common files.

See more: How To Make A Video Smaller To Email And Social Media, How To Compress A Video File For E

Whenyou"re ready, click the Send buttonto send your email message. As soon as message is received, the recipient have the right to clickthe attach in the email to access the big files girlfriend shared. 

Conclusion

In this tutorial, you"ve learned just how to email large filesin Microsoft Outlook. You’ve also learned exactly how to send huge video records throughOutlook.

Ifyou have to send huge files v email, it"s vital to understand aboutthe multiple sclerosis Outlook file size limit. V the techniques you learned in this tutorial,however, you can share one Outlook attachment even if that exceeds the Outlookfile dimension limit.