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You are watching: How to write a letter to the white house


Writing a letter to the president have the right to be an effective means for supporters to have their voices heard, affect policy decisions, and move windy opinion if done through some planning and also intentionality. The vast majority of letters to the president go greatly unheeded due to the fact that of the thin volume of letter received and also the absence of planning and also follow with on the component of the authors. This write-up lays the end step-by-step how to send a letter come the President and how to have the biggest influence possible. 

To send a letter to the chairman of the joined States, authors might use this digital contact form on the White home website or send a file copy the the letter to The White House, 1600 Pennsylvania Avenue, N.W., Washington, DC 20500.* 

Despite the lull of communication today, authors should use this process sparingly and carefully time their efforts to maximize impact. Proponents should additionally be ready to perform outreach to and also coordinate with supporters, allies, the media, and other publicly officials before sending the letter. Over number of years, I have actually led numerous civil society efforts in creating to the chairman and, while many factors are external of the manage of organizers, there is more or much less a formula because that maximizing impact. 

Advocates, of course, never ever cease come be an imaginative and this “formula” is a series of best practices ns have collected in mine work; that not meant to it is in a rigid process nor does it insurance any form of success. 

*Note that part websites still direct readers come the old White house email addresses (president
whitehouse.gov; vice_president
whitehouse.gov, comments
whitehouse.gov); but these email addresses have not been energetic since the Obama years when much of the administration transitioned come using call forms. Always check the White house website because that the many up-to-date call method. 

Getting Your post in front of the PresidentBest methods for contents & TimingSample Letter come the PresidentGarnering additional Support and SignatoriesGenerating Media Buzz & Publicizing the LetterAdditional Actions to Reinforce the influence of your Letter

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Getting Your blog post in front of the President

Getting a blog post in front of the president is easy to understand a challenging task and, in bespeak to be effective, the logistics of sending out a letter should be very closely thought through. Just using the White house contact kind is sufficient, but there space plenty of points that advocates can do to assist give their post the ideal chance of gift heard. 

To begin, a case can be produced sending the letter v both the contact type and through the consistent snail mail. This offers your letter two possibilities of being “logged” through White residence staff. Trust that the letter will certainly be read by someone, yet when the letter is got it will most likely be gone into into a database and categorized according to the worry by a White residence staffer (potentially an intern). 

What wake up from the point of the letter being logged likely varies substantially by the administration, staff, and also the letter’s message and quality. Over there is no guarantee the the blog post will ever before reach the president, but advocates can improve their chances by sending the letter to various other officials in the management as well together their members of congress (more on that below). 

Identifying other relevant officials and sending the letter to their office provides advocates with much more chances of the message being logged. Because that example, if an advocate were writing a letter concerning farming practices, they could additionally send the letter come the department of Agriculture. Often, details bureaus, offices, and personnel deserve to all be figured out within pertinent Departments, offering much more entry points for proponents to send their message. Advocates must seek to find as many relevant contacts as possible.

Truthfully, the best means to identify and contact public representative in the management is through paid-for solutions such together Leadership affix or Bloomberg Government. These varieties of net services offer up-to-date directories of federal government officials, which have the right to be invaluable – especially when trying to contact an elderly officials. However, this services can be pricey, and also sending letters v publicly obtainable contact information deserve to work if these tools aren’t available.

Best practices for content & Timing

Letters to any public official and also especially the chairman should constantly be concise. Anyone receives the letter is likely a really busy person. So, authors need to boil the post down come as few words as feasible to boost the opportunities the post will it is in read and understood. Additionally, the ton of the letter should always be respectful also when passions space high; making use of diplomatic language does no betray one advocate’s position, but offers the finest chances at proceeding civil discourse. 

The very first paragraph should carry out a clear and concise arrival of the authors and also the factor for writing. Because that example, “Dear chairman , as a network that environmental, faith-based, human being rights, and other civil society organizations, we write to urge you to…” If you’re creating as an individual or group of individuals, state your connection to the issue and any appropriate expertise.

The complying with paragraph or paragraphs must state the “ask” (or what the writer would favor the chairman to do). Asks deserve to be basic such as “stop the war” or very specific such as “repeal national Security Directive X section (Y) paragraph Z…” If there are number of asks, try to boil them down and also list them in a bullet point format. 

After the asking is plainly stated, the following paragraphs should be the best debates for why the president need to listen come the authors. This should be the ideal support product advocates have actually for their case. Authors might want to cite research, quote specialists or various other public officials, provide powerful anecdotes, or state their most convincing talking points. Don’t be afraid to use footnotes! 

A good practice is to wrap up through a an overview paragraph and finish v a congenial conclusion thanking the president for your consideration. The letter must be no more than roughly 3 pages. Authors can provide supporting material such together a report by it is registered the documents and referencing the attachments in the body of the letter.

Authors should likewise consider the timing of sending out the letter. Generally speaking, the start of a brand-new administration (or new term v an incumbent administration) is just one of the ideal times for a article to it is in heard. Presidents and also their employee conduct plan reviews once they get in office and it have the right to be a perfect time to carry out input (especially since many job staffers are looking for concepts to present to their new bosses). Other good times come send a letter incorporate when the problem is in the news, as soon as Congress take away a appropriate action, front of a significant relevant event, after ~ a sudden pertinent incident, or once coordinated with other high-profile advocacy initiatives.

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Sample letter to the President

Below is a totally free downloadable example of a letter to the president. The instance uses a fictional nationwide reading regimen for illustrative purposes.